Erasmus+ – how can I apply for a grant for in-service trainings for teachers?
SPECIAL 1: Recording of the Webinar: How can I apply successful for Erasmus+ grants? (in German)
SPECIAL 2: Video Application Guide from the German National Agency
teachers cannot submit applications for funding any more. In the new programming period 2014 – 2020 grant applications must be done by schools, educational institutions , associations , institutions, but not by individuals. A positive change is that you can visit more than one training in one year or in two years. Schools can apply for a grant directly in one apllication for a not limited number of teachers, even if they go to different countries at different trainings – take advantage of these new opportunities now.
There is only one Europe-wide application deadline every year (maybe a second one in autumn):
The deadline for 2021 is estimated April 2021
Up to this date, your school or educational institution must have completely submitted the application. Applications must be submitted online to the National Agency of your home country. For an overview of all the agencies look here:
Eligible applicants are schools and educational institutions from the 28 EU member states plus Iceland, Norway, Liechtenstein, Turkey, Switzerland and Macedonia .
The following steps must be performed for a successful application:
1) Please inform your school or institute management about the new situation that only the management can apply for training grants for the teaching staff.
2) Clarify and illustrate the new opportunities for an advancement of your school. With only one application which can be used for 1 – 2 years funds can be requested for trainings for a lot of teachers. The school benefits not only from the expertise of continuing education of the staff, they will receive also for the organizational efforts a part of the requested funding money from the EU.:
3) A person in charge of the application institution that wishes to apply for grants for training must create a personal account for the European databases (ECAS) – it is only name and e-mail address required. Access can be set up here::
Instructions can be found here:
4) You will get a username and a password and so you can enter the protected area of the Erasmus+ Portal for organizations by using the following website and click on the button “Register my Organisation”:
You will then automatically routed to your custom protected side of the Participant Portal. There you can register your organization by the top left of the navigation on the “My Area / My Organization” and click on the next page down, then click the button “Continue Registration”. The following statistics on the school / institution must be entered – see the following instructions for URF – register your school / organization:
You must scan two originals (legal form and bank details) and upload as PDF. Therefore before starting the registration you should download, fill out and scan these two templates:
Download template legal form of the school in the local language:
Download template bank form of the school in the local language:
At the end of the successful registration of the school or institution a distinctive nine-digit PIC for this organization is awarded (Personal Identification Code), which must be specified in any future application of the organization in the EU.
After completion of the registration your school will appear in the list “My organization”. Click “edit data organization” on there – then you will see the data you have entered and you can top left switch to the tab “documents”, where you can then upload the scanned PDF documents on the legal status and the bank details of your school.
This allows you or your school now to apply for training grants from your National Agency. Applications will be translated by the National Agencies in the national language, but it is not clear when they will be available in the local language on the webiste of the Agency – we will inform you.
You can download here the original application form of 2016 – but there are only for information. Unfortunately the EU commission have not published the 2018 application forms until now, but the 2016 will be nearly the same. Please notice, that there are different forms for school education and for adult education. We give you also tips on how this application must be successfully completed and then submitted online to your National Agency:
- School Education: Original application form 2016 KA1 on promoting individual mobility for further education for teachers in school education (ENGLISH)
- Adult Education: Original application form 2015 KA1 on promoting individual mobility for further education for teachers in adult education (ENGLISH)
IMPORTANT: This PDF application may work only in Adobe Reader, please do not open in the browser. Please save and then open it in Adobe Reader.
Information sheets for a succesful application
We provide you here with some helpful information about your application.
- Webinar: how to complete the application form for school education (English)
- Guide for applicants in school education (Please notice, that some of the comments are only relevant, if you apply for a grant in Great Britain)
- Six important points for a good European Development plan (one of the most important points in your application)
- Information sheet for the application in adult education (GERMAN)
- Information sheet for the application for schools (GERMAN)
- FAQ list of best practice examples 2015/2016 to support application for schools (GERMAN)
The scholarships include a grant for travel costs, subsistence costs of accommodation and meals, the course fee (max. 70 EUR/day) and also an additional fee for organization costs of the school (350 EUR/each training). The school receives for 1-2 years, depending on the application, the full funding requested for all trainings and then pay their staff the necessary funding for their trainings abroad. You need when applying NOT specify to which training teachers shall travel, only the destination countries must be specified.
To make a successful application, the school or institution shall provide a European development plan as and why the planned training activities help the school to enhance their lessons better and possibly enhanced European perspective into the classroom.
The following two documents are examples of the 2015 KA1 application forms, one for schools, the other for adult education. You will find extensive explanations for every field of the forms. So you only have to follow these explanations and adapt the descriptions to your specific situation:
Please look for a better understanding of the applications our
Of course, you can look directly at the IIK pages by training and educational programs for teachers of German as a foreign language:
You can also register already for all trainings of IIK Dusseldorf, but do not need to make any payments and you can pay the course fees and accommodation fees only if you or your school have actually received a scholarship.
If you have any questions please do not hesitate to contact Dr. Rüdiger Riechert, director of the training area at IIK Dusseldorf. He will be happy to provide individual support for all questions relating to our trainings and Erasmus + – please use our contact form.